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Welcome to the 2023-24 Volunteer Headquarters

MYHA volunteers make a huge difference and impact on the overall youth hockey experience at MYHA. You are valued, appreciated and we thank you in advance for your time and talent.

When you belong to MYHA, you won’t find a more motivated and passionate group dedicated to the sport of hockey. When you lend a hand, you make our association run. We are one of the largest, most vibrant, tradition-rich youth sport organizations in the state of Minnesota. Due in large part to our family of volunteers.

We’ve shared wonderful team achievements, made great memories and had exceptional volunteers. Without you, the dedicated volunteer, that continued growth and positive shared experience just doesn’t happen. It’s just that simple.

Please know that however large or small your task may seem, it all helps achieve the greater good for everyone who is involved with MYHA hockey from the players to even the rink attendants. You efforts make a difference.

We Use the DIBS System As Our Volunteer Management System
How do we keep this all organized? The DIBS system allows us to efficiently add volunteer opportunities and keep track of who is doing what and when. 

It gives families an easy way to schedule, select or ‘claim’ and complete their volunteer task(s) to ensure they can meet their volunteer requirements.

If you have any issues understanding how to use, claim a task on DIBS or with logging in, transferring tasks, etc, please don’t hesitate to reach out for help at volunteers@tonkahockey.org 

How Volunteering Works

1. Login by simply <clicking here> or on the DIBS tab on the website’s main menu.
2. Use existing registration username and password. This will ensure your volunteer hours are credited to the right account. DO NOT start a new account.
3. Use ONLY one account per family. This helps us correctly track completed volunteer tasks and assign them to the right account.
4. Age requirement. Volunteers must be 16 years of age or older.
5. Termite age participants exempt. Termite participant families are EXEMPT from required volunteer hours. That said, if you have another older sibling participating above termites, then you are still required to fulfill hours for the older sibling only.
6. SafeSport training requirement. Only volunteers who sign up for locker room monitoring or direct player supervision are required to complete SafeSport Training. You first sign-up as a volunteer with USA Hockey registration, then once you have an USA Hockey account you can sign into SafeSport at https://membership.usahockey.com/member/login 
7. No show or late cancellation. You are charged $75 per hour missed fine for no show or late cancellation of shift. See policy details below.
8. Finding substitutes. You may find substitutes to work your shift and complete your task by transferring your shift to another person. The person working for you will NOT get credit for working. You will get the credit as the owner of the shift. See the policy below for details.
9. Sharing hours is not allowed. You cannot share your hours completed with another association member family.
10. Sign-in to your shift. It’s critical that you complete sign-up sheets when you sign-up or report for your shift to the supervisor. If no one is available, you must email the volunteer coordinator with your shift details. MORE detailed instructions below. 
11. Tryout volunteering rule. To make tryouts work as smoothly as possible, we need volunteers. Please note that you are NOT allowed to work a shift at the playing level your son and daughter is trying out for. No exceptions.
12. Hours Do NOT roll-over. You cannot roll over hours worked from one season to the next.

Consider More Flexible Volunteer Options to Fulfill Your Obligation 
Instead of working a specific shift, give yourself the flexibility to fit your volunteer time into your schedule and help with association management and operations.

1. Be a coach. (See details below)
2. Volunteer for a MYHA board committee. Leverage your professional skills—accounting, project management, technology, database development, sponsorship, fundraising, finance, social media, marketing, and sales by volunteering for a committee within the board. 
3. Join the MYHA governing board. Help drive improvements and creating the best possible experiences for MYHA families. 

Do you have questions about alternative options or how you can leverage your skills, just send a quick email to volunteer@tonkahockey.org and lets chat briefly.

2023-24 Volunteer Requirements
In a nutshell, here is what is required:

1. Work Requirement. Each family is required to work a MINIMUM of eight (8) hours per player with a maximum of 24 hours per family. 
2. $450/Per Player Buyout. If you do not want to work, then you can ‘buyout’ your volunteer time. A maximum of $1350 per family payable at annual registration. 
3. Buyout Deadline. Buyouts MUST be completed by December 31, 2023. No exceptions.
4. Complete Hours in Hockey Season. Families are required to complete their required hours during the current hockey season. Hours cannot be carried over to the next season.
5. Unfulfilled Hours Billed $75/hour. For each hour not fulfilled by April 30, 2023.
6. Junior Gold Participants. You are highly encouraged to get your volunteer hours completed at the Junior Gold tournament. If unable to fulfill your obligation, then you must find additional time to complete your required volunteer hours.

No Show or Late Cancellation Volunteer Policy 
Starting in the 2023-24 hockey season, MYHA will be enforcing our no show or late cancellation policy more strictly than in the past.

$75 Hour Missed Fee
If an individual (or your substitute) does NOT show up for the scheduled shift or cancels within four (4) days of the shift’s start time, then the individual’s account with MYHA will be assessed a $75 per hour missed fee. There will be NO exceptions to the policy.

Make Sure You Get Credit…Use the Sign-in Sheet
It is critical that each volunteer use the sign-in sheet when they arrive for their shift or report to the session coordinator (i.e., tryout coordinator, picture coordinator, tourney coordinator, etc.), if applicable.  If a sign-in sheet or coordinator is not available, the individual will need to email the Volunteer Director at volunteer@tonkahockey.org stating they were present for their volunteer shift. In absence of an appropriate sign in or verification email to the Volunteer Director, MYHA will not be able to give credit for assigned shift.

MYHA will send a confirmation email to the individual 24 hours prior to the assessment in case of an administrative error during the sign-in process. MYHA may also verify volunteer participation with other volunteers on-site during the expected volunteer time slot. 

Substitution Policy
MYHA understands that from time-to-time last-minute issues may arise and as a result, will allow a volunteer to transfer their shift responsibility to another person who will work that shift on their behalf.  However, the shift transfer must be with an adult age 18 or older and the shift will not be counted toward the substitute volunteer, but rather the original individual who signed up for the shift. Completed volunteer hours cannot be shared outside of the family.

Volunteer hours are an integral part of the Minnetonka Youth Hockey Association and are greatly needed to make a hockey association run.  We completely appreciate the work that everyone does to help make our children's hockey experience a positive and enjoyable one and making the MYHA program successful!  We will continue to offer a variety of opportunities to make fulfilling your volunteer hours workable within your schedule.   

Volunteer Hours for Coaches and Team Managers 
The MYHA Board approved the following for volunteer hour credits given to parent coaches and team managers. You must be on the roster to receive your credit.  Coaches/Manager volunteer hour credits cannot be further divided outside of your family, reassigned or gifted.

TRAVEL TEAMS:

Travel Head Coach - 24 hours
Travel Asst. Coach (maximum 3 per team) - 8 hours each
Travel Team Manager (1 per team) - 8 hours

MITE TEAMS:

Mite Coaching Staff - a total of 48 hours per team to be distributed among the rostered coaching staff at the discretion of the Mite Head Coach
Mite Team Manager (1 per team) - 4 hours*

* Must also be involved with the Mite Jamboree

JUNIOR GOLD & 19U:

Junior Gold & 19U Head Coach – 24 hours
Junior Gold & 19U Asst. Coach (maximum 3 per team) - 8 hours each
Junior Gold & 19U Team Manager (1 per team) - 8 hours