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MYHA Board Meeting MinutesMYHA Board Minutes
MINNETONKA YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES Pagel Activity Center June 9, 2008
MINNETONKA YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES Pagel Activity Center May 12, 2008
MINNETONKA YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES Pagel Activity Center January 14, 2008 Board Members Present: Jay Lundberg, TJ Worrell, Rob Hoerauf, Jeff Teal, Sharon Morgan, Scott Bowman, Chris Evans, Jim Krueger, Cassey Murphy Board Members absent: Rick Domaas, John Townsend, Lisa Sanderson, Jack Holstrom, Charles Morin Non board members present: Eric Johnson, Nicole Durocher, Alan Plante • S. Bowman calls meeting to order at 7:05 pm. • Nicole Durocher presents fund raising idea: Nicole introduces Alan Planted from Cafe Distribution, fundraising through the sale of coffee. Sellers are given customized Sales Tool Kits. These kits are designed to organize your sellers and give them skills to be more effective in the fundraising process. • Eric Johnson - Hockey Development Committee:The importance of the HDC - Coaches clinics - Squirt Development preseason program. HDC would like to recommend Jeff Teal as the HDC director for the 2008-09 season. Motion made by S. Morgan to appoint Jeff Teal as HDC director for the remainder of the 07-08 season and the 08-09 season. 2nd by Chris E. All in favor President - Scott Bowman: Neck guards, should D6 continue to wear neck guards? MYHA is looking for guidance from MN Hockey or USA hockey on this subject. Treasurer - Rick Domaas: We received an unusually large heating bill at Pagel. We are looking in to it. Motion made to adjourn by Jay L. at 8:30pm. 2nd by S. Morgan. All in favor. Respectfully Submitted, Jay Lundberg
MINNETONKA YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES Pagel Activity Center November 12, 2007 Board Members Present: Jay Lundberg, Rick Domaas, John Townsend, Chris Evans, Lisa Sanderson, Jack Holstrom, Rob Hoerauf, Scott Bowman, Charles Morin, Jeff Teal, Sharon Morgan Board Members absent: Jim Krueger, Cassey Murphy Non board members present: Kathy Latham, Andy Atkins, Doug Howe
S. Bowman calls meeting to order at 7:04 pm. Motion to approve September minutes made by Rob H. 2nd by Charles M. All in favor President - Scott Bowman: A letter was sent to the Pagel board indicating some cost savings. Hope to meet with them in the near future. The Pagel board did not like our proposal, that was sent to them earlier. Banner night, will be December 18th in between the JV and Varsity games, Minnetonka versus Edina. Neck guards, strap style is still ok to use, anything else needs to be BNQ certified. Squirt level, in the past controlled scrimmages did not count towards the 35 game limit. Now going forward anything counts. If yu are on the ice playing another team, it is a scrimmage. Best thing to do is to get refs. Bantam A sub league, D6 would like our input on a series of scrimmages that Edina and Eden prairie have been playing. It is known as a 'scrimmage league', they have been playing teams such as Wayzata and Shattuck St. Mary's. Not all D6 bantam A teams have been invited to compete in this. Chris Evans makes a motion to appoint Jenny Mattiacci to tournament director position, 2nd by Lisa S. All in favor. Jenny will fill in the remainder of Jennifer Evjen's term. Ice - Jack Holstrom: Send out a reminder to the association one week prior to the board meetings in regards to agendas, meeting times and dates. What is proper procedure for running board business over the internet? We need to make sure we have a process for this. Information needs to be properly tracked and recorded. December ice will be posted this week. All associations are short on ice this year. City of Tonka Bay and Shorewood would like to host a Mites arctic fest, they are looking for financial sponsors. Travel Team Tournaments - John Townsend: Equipment manager should be filled and should be a board position. Motion made by Chris E. to fill the equipment manager position a board postion. 2nd by rob H. All in favor. Why would we not move up players from the bantam c teams to the bantam b2 team. Member Forum - Doug Howe: Would like to help at the mite level. Treasurer - Rick Domaas: We are in a great position financially right now. Thank you Kathy Latham for your hard work. The MYHA audit is not finished as of yet, hopefully by the end of this week. Fundraiser - Lisa Sanderson: Calenders are being printed right now. Vice President - Sharon Morgan: Banner night will be December 18th. Motion made to adjourn by Jay L. at 9:03pm. 2nd by Charles M. All in favor. Respectfully Submitted, Jay Lundberg
Board Members Present: Scott Bowman, Jay Lundberg, Charles Morin, Cassey Murphy, John Townsend, Rick Domaas, Rob Hoerauf, Jeff Teal, Sharon Morgan, Jack Holstrom, Lisa Sanderson, Chris Evans Board Members absent: Jim Krueger S. Bowman calls meeting to order at 6:33 pm. Motion to approve August minutes made by Chris E. 2nd by Charles M. All in favor. President - Scott Bowman: Send agendas to secretary one week before meeting. Pagel Arena: Update on budget. We are sending our version of the budget to the Pagel Board. Expressing hourly is should be billed at $195.00 per hour and not at the requested $210.00. Registration: Jennifer Evjen resigned as Registrar. Chris Evans will fill in at this spot for the remaining of the year. Chris has been working in the home tournament position. We will need to fill this spot with a highly motivated person. MYHA has 2 tournaments during the 07-08 season. We host Bantams and and Jr. Gold tournaments. Chris E. will check with her tournament committee to see if someone will handle the in-house tournaments. Ice contract for Victoria Field House, 585 hours for the 2007-08 season. Motion to approve contract by Chris E. with change as noted on line item #10. 2nd by Sharon M. All in Favor. 10. Transfer of Interest - The Organization shall not assign any interest in the Contract, and shall not transfer any interest in the same either by assignment or novation, without the prior written approval of the City, provided, however, that claims for money due or to income due to the Organization may be assigned to a bank, trust company, or other financial institution, or to a Trustee in Bankruptcy without such approval. The City hereby gives prior written approval for the Organization to assign and/or transfer any interest in this Contract to the Waconia Youth Hockey Association and the Chaska Youth Hockey Association, Notice to any such assignment or transfer shall be furnished to the City. MYHA is adding to the above line item that we can sell to Holy Family. Vice President - Sharon Morgan: Banners are still being made. Banner recognition will be Tuesday, November 13th, between periods during the varsity game. Registration: Most bantams have signed up. Checking clinic for peewees filled up. 26 goalies signed up for Stauber clinic. Veronica Gillespie will handle pictures, we were given an $800.00 sponsorship from the picture company. Cassey Murphy will handle the SKATE program, possible dates will be March 18th, 20th or 24th. Parent tryout meetings: Bantams - 9/25/07. Girls 9/27/07. Squirts 10/8/07. Coaches training Oct. 15 & 22. All coaches, mites through travel Hockey Development meeting on 9/10/07 Level coordinators have been picked for tryouts Treasurer - Rick Domaas: Registration closes tonight. 20-25 families are going on payment plan. Need to collect the volunteer payment from some. Registration over all went well. $2,300.00 is still owed from last year, working on the recovery of that. Families owing money have been notified. Refund 1/2 of the reg. fee to those that might make the high school team. Audit and tax return process is almost done. Secretary - Jay Lundberg: Nothing to report. Team Director - Jeff Teal: Nothing to report.. Girls Team Director - Charles Morin: Eric Johnson choosing tryout evaluators. 6 girls trying out for the JV or Varsity team. At U-14 level there are 16 skaters and 1 goalie Registrar - Chris Evans: U-10, 28 skaters, 3 goalies signed up U-12, 26 skaters, 3 goalies signed up. Possibly 2 more U-14, 16 skaters, 1 goalie signed up. Possibly 2 more, maybe one from Mound Squirts, 87 skaters, 11 goalies Peewee, 93 skaters, 8 goalies. Possibly 4 more Bantams, 77 skaters, 8 goalies. Following up on others that did not sign up. Registration closes at 9pm tonight. Ice - Jack Holstrom: District 6 game draw in 2 weeks. We are behind on our preseason ice. Working on tryout scrimmages for Mike Johnson. Outdoor ice in Shorewood requires $10.00 per player. This needs to be paid at the beginning of the season. Sponsorship - Cassey Murphy: Things are going well. Dicks sporting goods and the Marriott want high level sponsorship. Goals are to reach $30,000 is sponsorship. Have $8,000 confirmed with lots of good contacts secured at this point. Travel Team Tournaments - John Townsend: Looking for a tourney for U16. Equipment - Nothing to report Fundraiser - Lisa Sanderson: Have gambling permit. Making progress on awards. Need more photos Volunteer - Jim Krueger: Nothing to report Mite Director - Rob Hoerauf: 3,500 flyers went out to the schools. Motion made to adjourn by Jay L. 2nd by Charles M. All in favor. 8:55pm Respectfully Submitted, Jay Lundberg
MINNETONKA YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES Pagel Activity Center August 15, 2007 Board Members Present: Scott Bowman, Jay Lundberg, Jeff Teal, Lisa Sanderson, John Townsend, Andy Akins, Jack Holstrom, Jim Krueger, Jennifer Evjen, Chris Evans, Rob Hoerauf Guest; Brandon Lien Board Members Absent: Sharon Morgan, Rick Domaas, Charles Morin, Cassey Murphy • Bowman calls meeting to order at 8:05 pm. • Approval of June and July minutes Motion to approve June minutes by Jeff T., 2nd by Jennifer E. All in favor Motion to approve July minutes by Jack H., 2nd by Charles M. All in favor President - Scott Bowman: Send agendas to secretary one week before meeting. Future board meetings will be held at the District Service Center until further notice. Start time will be 6:30pm. Next meeting September 17th. 6:30pm DSC. No Blue Line at this point. No further update at this point on the Victoria Ice Arena, since the 1st meeting. Victoria proposes to give us 60 hours more this year at the same rate per hour. Authorized the audit to be done by a firm we have hired. Registrar's position will be a combined position using the past registrar Chris Evans and the in coming, Jennifer Evjen. This position requires more than one individual to do the amount of work it requires to register teams. J. Evjen advises she is working on the info that will be posted on the web for registration and that it will be running by Monday. Advertise that mite registration is coming soon. Send emails out reminding people that it’s soon to be time to sign up. Should we have a hard deadline for sign up? Should we allow people to sign up late? Sign up on line ends on Sept. 17th. ACE meeting was last night, for the 07-08 season no mandatory coaches meeting this year. Each association will be responsible for getting the new rules and requirements out to their coaches. We will have a coaches meeting, to be announced in the future. Minnesota Wild picked Minnetonka and Bloomington Jefferson to sell programs at a MN Wild home game this year. Pagel board wants to raise our ice rate for this season, MYHA does not think this should happen. MYHA will respond by requesting it stay at the current rate. Director Reports Vice President - Sharon Morgan: absent Treasurer - Rick Domaas: absent Secretary - Jay Lundberg: Per Minnesota Hockey and District 6, if a mite player chooses to play hockey with MN Made we have to allow them to play association hockey with Minnetonka. A player/Student from Eden Prairie has proposed to D6 to have a student reside on the board as an advisor to the kids. Golf Fund raiser for Ryan Shuman see website. Team Director - Jeff Teal:Approximate number of players for the 2007/2008 season. Squirts, 106 skaters, 8 goalies, estimate 8 teams, 1 A, 4 B, 3 C. (changed) Peewee, 98 skaters, 6 goalies, estimate 7 teams, 1 A, 2 B-1, 1 B-2, 3 C. Bantam 85 skaters, 10 goalies, estimate 6 teams, 1 A, 1 B-1, 2 B-2, 2 C. Cost for goalies will be reduced this year. Squirt A coach has been found - Non Parent Girls Team Director - Charles Morin: U-10, estimate 28-30 players. 2 to 3 teams estimated U-12, estimate 30 plus players, 3 goalies, estimate 3 teams U-14, estimate 22-25 players. 2 to 3 teams estimated Ice - Jack Holstrom: May have to use morning hours for practice at MTKA A & B City of Shorewood requires payment to be made for outdoor ice before the season starts. Mite Director - Rob Hoerauf: Will use same application as Volunteer - Jim Krueger: System is up & running. Will have extra hours available. Up to 2 rostered assistant coaches will get credited 5 hours of volunteer time. Home Tournaments - Chris Evans: Tourney brackets are full except one slot in JGB Junior Gold A/B: 12/14 - 16 Bantam B1/B2: 2/1 - 2/3 Whitecaps Game: 12/2 11am with U10 clinics from 2:15-4:30pm. Ice is booked Travel Team Tournaments - John Townsend: Most all tourneys are booked. Looking for a tourney for U16. Equipment - Andy Akins: Jerseys have been ordered. Goalie equipment has been ordered. Need to have an equipment return day for goalie equipment. Andy resigned from the board. Fundraiser - Lisa Sanderson: Mailing off requests for gambling permit. Collecting photos for the calendars, looking for sponsors. Sponsorship - Cassey Murphy: absent Registrar: nothing to report Motion made to adjourn by Jeff T. 2nd by Charles M. All in favor. 10:56pm Respectfully Submitted, Jay Lundberg
MYHA Board Meeting Minutes July 8, 2007 8:04pm Call to Order No minutes to approve. Old Business 1. Victoria Ice – A letter was sent to Victoria about the 07-08 ice allocation. They have hired 2 consultants who will contact us. 2. Banners – The Pagel banners will be ready mid-August. They will list State Participants. President Report: D6 President’s Meeting Update 1. Eliminated the mandatory 5 game suspension for match penalties. 2. Coaches will be required to report to the Supervisor of Officials any Coach’s Game Misconduct within 24 hours of the game. 3. The 35 game limit for Squirts/U10 will not include the District year end Tournament. 4. There will be no district mandatory coaches meeting this year in response to past complaints. D6 Important Dates July 25th Mandatory Registrar’s Meeting Sept 4th Mandatory Tournament Director’s Meeting Oct 2-11th Ice Draw Oct 27th Roster Date for Bantam, PW and available Girls Teams Nov 4th Season Start (Except Squirt/U10/U14) Nov 17th Roster Date for Girls, Squirts Dec 1st Roster Date Junior Gold, Mites Season Start Date Squirts Dec 26th Final Roster Change Approval Date Feb 9th A/B1 Playoffs Begin Feb 16-17th A/B1 Championship Weekend : Girls Playoffs Begin Feb 23-24 Girls Championship Weekend: Edina Feb 29-3/2 PWA Regions: Chaska PWB1 Regions: Shakopee U14B Regions: Apple Valley Mar 1nd B2/C Playoffs Begin Mar 8-9th B2/C Championship Weekend: Prior Lake March 14-16th Bantam A State Tournament: Edina Mar 31st Squirt /U10 season ends 6. Lakeville has petitioned MN Hockey to become part of District 6. VP Report: 1. The new high school coach is Tavis MacMillan from Alaska. He is interested in participating in our association and will join the Hockey Development Committee. 2. Hockey Development: Fall Clinics will be online by Aug 1st Fall Coaches Clinics – September 2X on ice Coaches open hockey – We will establish one hour per month starting in October Wednesdays from There will be a fee associated with Tryouts so that players wishing to play on the lowest level team will get a season fee reduction. Accleration MN has presented a plan for off-ice training Treasurer 1. Invoices/Refunds have been sent for the 06-07 season. 2. MYHA will have an audit performed. 3. Budgets are due to the Treasurer for 07-08. Team Director 1. Coaches are needed at all levels. 2. MYHA has declared 2 PWB1 teams for 07-08 and 2 BB1 teams are currently under consideration. 3. Tryout dates are set. Ice 1. Mound ice rates have increased $5 per hour. 2. All MYHA allocations are currently being confirmed. Mites 1. Shorewood outdoor ice has been secured. 2. Mite coaching applications are online Invitational Tournaments 1. Not booked yet. Sponsorship 1. Templates are updated, former sponsors will be solicited this month. Fundraiser 1. The gambling control permit is being obtained for the calendar fundraiser. There is a 30 day turn-around and a $50 fee for the permit. Tournaments 1. Motion to have MYHA host a Whitecaps game on December 2nd at The August meeting conflicts with the MYHA Golf Tournament. An alternate date of August 15th will be investigated. Motion to adjourn by Sharon Morgan, Second Cassey Murphy 9:42pm Meeting Adjourned.
BOARD MEETING MINUTES Board Members Present: Scott Bowman, Sharon Morgan, Rick Domaas, Jay Lundberg, Jeff Teal, Lisa Sanderson, John Townsend, Chris Evans, Andy Akins, Jack Holstrom, Jim Krueger, Jennifer Evjen Board Members Absent: Charles Morin, Chris Evans, Cassey Murphy, Rob Hoerauf • Bowman calls meeting to order at President - Scott Bowman advised Board of demand received from the City of Director Reports Ice - Jack Holstrom: Cost per hour at Mtka A/B went up from $160 to $170.00. We will need approximately $500,000.00 for ice this year. Continuing discussions with Minnesota Made, but Minnesota Made may sell all or a substantial portion of all ice that it does not use to another association. Travel Team Tournaments - John Townsend: $51,000.00 will be needed for out of town tourneys. Can we save costs by having tournaments close to home? 5 tournaments per team is to many, can we do 3 per team? Emails have gone out to other associations asking for recommendations of how to reduce the cost of hockey. Team Director - Jeff Teal:Approximate number of players for the 2007/2008 season. Squirts, 106 skaters, 8 goalies, 8 teams, 1 A, 4 B, 3 C. Peewee, 98 skaters, 6 goalies, 7 teams, 1 A, 1 B-1, 2 B-2, 3 C. Bantam 85 skaters, 10 goalies, 6 teams, 1 A, 1 B-1, 2 B-2, 2 C. Coaches: Bantam A Mike Johnson, Peewee A, Nick Hieberg, Jr. Gold, Tom Wright. Volunteer - Jim Krueger: Things are good right now. Has recruited additional volunteers to help with position. Will be making a couple minor upgrades this year. Equipment - Andy Akins: Need approximately $31,000 for jerseys, socks, goalie gear, pucks, water bottles and misc. items. Andy suggested that home and away jerseys be ordered through Hanus Sports again this year. After discussion by the Board regarding the need to consider all vendors who support MYHA, Board decided to solicit bid from Gold Medal sports and to purchase jerseys from Gold Medal if bid was competitive. Fundraiser - Lisa Sanderson: Looking for new fundraising ideas. Lakeville hockey players sell custom calendars. Each calendar has a number and based on that number the owner of the calendar wins prizes. This would be done by doing a twice monthly drawing. We would sell calendars to the association and during tournaments. This is more flexible than the pizza’s. Could also do a “skate a thon”, kids would raise money by skating laps. Registrar - nothing to report. Vice President - Sharon Morgan: New banners will be done in August. Tentative tryout dates. Bantams September 30th - Oct. 7th Peewee October 8th - 14th U-12 October 10th - 14th U-14 October 27th - 29th/30th U-10 October 26th - 30th Squirts November 2nd - 5th Jr. Gold October 18th - 20th Working on clinics, each level will have 6 clinics. Goalies will have 7 pre season clinics. Treasurer - Rick Domaas: 8 teams still owe money, totaling $9,500.00. Will send out refunds as soon as possible. We need to audit our MYHA account. Have been speaking with a firm in regards to this and potential costs. This needs to be done per State requirements. Misc. business - Sharon Morgan: “Tonka Cares” is a community program to reduce illegal substance use among youth in the Motion made by Sharon M. to work with Big Water Rewards, 2nd by Jennifer E. All in favor. Boys Hockey yearbook - Looking for contributions from MYHA to help pay for printing. No action taken. Bowman requested that Sanderson, Krueger, and Evjen prepare one page registration summary of financial, fundraiser, and volunteer requirements for MYHA traveling players. If you would like to be a volunteer on one of the many MYHA committees please contact the board. Hours invested may be applied towards your volunteer hours. Motion made to adjourn by Jay L, 2nd by Andy A. All in favor. Respectfully Submitted, Jay Lundberg
MYHA Board Meeting Meeting held at Called to order by Scott Bowman at Member present Dan Phillips, Jay Witta, Jim Krueger, Rick Domaas, Rob Hoerauf, Scott Bowman, Sharon Morgan, Charles Morin, Andy Akins, Cassey Murphy, Jeff Teal, John Peterson- Ace coordinator Old Business Sharon Morgan is getting bids for banners at Pagel for MYHA teams. Out door rinks are up and running. Usually close around 2/15, but may stay open a bit longer this year. Reports Vice President- Sharon Morgan Working on coach appreciation event. Coach evaluations went out to player families. Registrar- Chris Evans We are hosting Pee wee C American league district 6 March 3 – 7. We will need board help during the week. Ice is booked Mite Director- Rob Hoerauf Working on Jamboree, it is full There also will be Mite Mania for younger mites. Home Tournaments- Cassey Murphy There were some ice conflicts with the Bantam B2 tournament in January. This forced some change in venues. Cassey also reported Skate qualifiers are in and she will check with team managers to double check accuracy. Treasurer-Rick Domaas All teams appear fully funded for the rest of the year. Receivables are in good shape. Equipment- Andy Akins No update on equipment, but Andy discussed the idea of an annual fund raiser banquet. He is going to come up with some additional ideas and someone who might volunteer to help plan it. Volunteer- Jim Krueger Tournament volunteer hours are currently filled. Is working on coming up with additional volunteer opportunities. Adjourn Motion- Morin 2nd- Morgan
MYHA Board Minutes Meeting held at Called to order be Scott Bowman at Members Present Dan Phillips, Jay Witta, Jennifer Evjen, Jim Krueger, Rick Domaas, Rob Hoerauf, Scott Bowman, Sharon Morgan, Charles Morin, Andy Akins, Cassey Murphy Approval of November’s Minutes Motion-Morgan 2nd Evjen Old Business Discussed the need to have a strategy for outdoor ice next year. Perhaps MYHA works out a deal to help maintain 3 or 4 outdoor Rinks. There was discussion on what banners to hang at Pagel for Youth hockey teams. Sharon Morgan is working on the project. Reports Vice-President- Sharon Morgan EP is building 3rd sheet of ice. Would like to use Pagel and Victoria next year for their Thanksgiving Tournament, because construction will not be done and will impact their lobby and seating. They will have practice ice available for us to use. Hockey Development committee working on a standardized coaching evaluation form. Secretary/ D6 rep - Dan Phillips There were 1300 waivers approved in D6 this year There will be a D6 waiver committee formed next year to provide some additional oversight and control over waivers. Home Tournaments- Cassey Murphy Bantam B2 tournament filled for Feb 2-4 U10 Tournament almost full for March 2-4 Equipment- Andy Akins Discussed frustration regarding goalie equipment not being returned. Fund Raiser- Jennifer Evjen Looking at new fund raiser ideas for next year Only about a 3rd of MYHA families participate in the fundraiser, others do the buyout. Sponsorship- Jay Witta Has 39 sponsors this year representing about $30,000 in revenue vs. $25,000 last year. Mites- Rob Hoerauf Planning the Mite Jamboree. Games have started. There has been no outdoor ice yet, which cuts into practice time. Volunteer- Jim Krueger Bantam tournament volunteers filled. U10 is 2/3 full. Will post hours for Mite Jamboree. U14A State tournament and it looks like we will need to Provide 42 volunteer hours. Adjourn Motion- Murphy 2nd- Krueger
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